REGULATION
THE REGULATION ON THE ASSOCIATION FOR THE PREVENTION OF INFECTIOUS DISEASES
The Name and Center of the Association:
Article 1- The name of the Association : the Association for the Prevention of Infectious Diseases, the short name is "BUHASDER".The Association center is in Izmir.The Association may open branches abroad and within the country.
The objective of the Association and its operational fields, working topics and forms to be sustained in the Association to achieve this objective:
Article 2- The Association is established with the aim of educating, preventing, protecting and doing therapeutic exercises in order to protect the society from infectious diseases. Social and psychological support for persons and groups who are infectious or at risk, are among the purposes of the Association.
The working topics and forms to be sustained in the Association :
1- To carry out medical and social studies, to create projects, to organize educational activities and organizations in order to prevent from and to minimize the effect of infectious diseases which are a social problem.
2- To provide, within the framework of legislation, financial and moral aid to people and groups who have acquired infectious diseases.
3- To work to raise the quality of life of people and groups who have been infected with infectious diseases,
4- To work to provide protective and preventive health and education services for people, communities and regions who are at risk of infectious diseases.
5- To contribute to the training of personnel working in the field of infectious diseases.
6- To organize training activities such as courses, seminars, conferences, congresses and panels, to conduct researches, to establish psycho-social and health facilities and rehabilitation centers within the framework of legislation,
7- To procure all kinds of information, documents and publications necessary for the realization of the purpose, to establish a documentation center, to produce publications such as newspapers, magazines and books in order to announce their works. Preparing publications and documents for distribution to medical risk groups, issuing bulletin newsletters.
8- To provide a healthy working environment for the purpose of implementation, to provide all kinds of technical tools and requisites, fixtures and stationery materials,
9- Providing relief activities on condition that necessary permissions are taken and accepting donations from domestic and foreign countries,
- To establish and operate economic, commercial and industrial enterprises in order to provide the revenues needed for the realization of the purposes of the Regulation,
11- To open local, social and cultural facilities and decorate them so that their members can use their leisure time,
12- To organize meetings, concerts, ball, theater, exhibitions, sports, excursions and fun events, etc. for the development and maintenance of human relations between the members and to allow members to take advantage of such activities,
13- To purchase, sell, rent and lease the immovable and movable properties as needed for the activities of the Association and to establish material rights on them,
14- Establishing a foundation, establishing a federation or participating in an established federation if it is deemed necessary for the realization of the purpose. With the necessary permissions taken, establishing the facilities that the associations can,
15- To conduct international activities, to become a member of foreign associations or organizations and to cooperate with or help them on project basis,
16- To carry out joint projects with public institutions and organizations on the fields of their duties, if it is deemed necessary for the realization of the purpose and considering the provisions of the Law No. 5072 on Associations and Foundations of Public Institutions and Organizations,
17- Establishing a fund in order to meet the necessities of the members such as food, clothing and other goods and services in order to meet short-term loan needs,
18- To open a representative office in order to carry out the activities of the Association in places where it is deemed necessary,
19- To create platforms for realizing a common purpose with other associations or foundations, trade unions and similar non-governmental organizations in fields that are relevant to the purpose of the Association and which are not prohibited by law,
Operational Fields of the Association :
The Association operates in the field of health, psycho - social service and education.
Membership and Procedures :
Article 3 - Any natural or legal person who possesses an ability to act and who accepts the purpose and principles of the Association and aggrees to work in this direction and meets the conditions stipulated by the legislation shall be entitled to be a member. However, to be a member of this Association for the foreign real persons, it is needed to have the right to settle in Turkey.
This condition does not apply to honorary membership.
Membership application to be made in writing to the Association chairperson shall be answered in the form of acceptance or rejection of membership within maximum thirty days by the board of directors of the Association and the result shall be sent to the applicant in writing. The member whose application has been accepted is registered in the book to be kept for this purpose.
The principle members of the Association are the founders and those who are entitled to be a member by the board of directors upon their application. Those who have provided substantial support to the Association in material and spiritual terms can be accepted as honorary members with the decision of the board of directors.
When the Association's branch is opened, the membership records of those registered at the Association's center are transferred to the branches. New membership applications are made to the branch. Acceptance of the membership and deletion from membership are carried out by the branch management boards and notified to the Head Office in writing in maximum thirty days
Resignation from the Membership :
Article 4 - Each member has the right to leave the Association, providing in written notice.
The resignation procedure is considered to be completed when the resignation petition is delivered to the board of directors. The members have to pay their accumulated debts to the Association even after the resignation from the membership.
Deletion of the Membership:
Article 5 - Conditions that are needed for the deletion of the membership of the Association.
1-To be in a behavior contrary to the regulations of the Association,
2-Avoiding the assigned tasks continuously,
3-Despite written warnings, not to pay membership fees within six months,
4-Failure to comply with the decisions made by the bodies of the Association.
5-To lose membership conditions.
If any of the above situations is found, a member can be removed from the membership by the decision of the board of directors.
Those who resign or withdraw from the Association are deleted from the member registry and can not claim rights on the Association assets.
Association Organs
Article 6 - The organs of the Association are shown below :
1-General Assembly
2-The Board of Directors
3-The Board of Supervisors
Form of Assembly of the Association, Meeting Time, Call and Meeting Procedure :
Article 7- The General Assembly is the most authoritative decision-making body of the Association; it consists of the registered members of the Association, the natural delegates of the branches and the delegates elected by the members registered in the branches.
General Assembly :
- shall meet at the time specified in this regulation, or
- shall meet extraordinarily within thirty days in case the board of directors or supervisors deems it necessary or upon the written request of one-fifth of the members of the Association.
The Ordinary General Assembly meets once every three years, in December, on the day and place determined by the board of directors.
The general assembly is called for a general meeting by the board of directors.
If the board of directors does not call for a general meeting; upon the application of one of the members, the peace judge appoints three members to convene the general assembly.
Call Procedure :
The board of directors shall arrange a list of entitled members to attend the general assembly according to the Association's regulation. Members who are entitled to attend the general assembly shall be invited to the meeting at least fifteen days in advance, by being announced the day, time, place and agenda in a newspaper or by written invitation or electronic mail. If the meeting can not be held due to the lack of majority, a new call is made in which the date, time and place of the second meeting are indicated. The period between the first meeting and the second meeting can not be less than seven days and not more than sixty days.
If the meeting is adjourned for any reason other than the reason for failure to hold the majority, it shall be announced to the members in accordance with the call procedure for the first meeting, including the reasons for withdrawal.The second meeting must be held no later than six months after the date of withdrawal. The members are recalled to the second meeting according to the principles stated in the first paragraph.
The general assembly meeting can not be adjourned more than once.
Meeting Procedure:
The general assembly convenes with the participation of the majority of the members entitled to participate and convenes with the two-thirds of the members in case of the amendment of the regulation and the termination of the Association; If the meeting is postponed due to the failure to meet the majority, no majority will be sought in the second meeting. However, the number of members attending this meeting can not be less than two times the total number of members of the boards of directors and supervisors.
A list of the members who are entitled to attend the general meeting must be available at the meeting place. The identification documents, issued by the official authorities, of the members who will enter into the meeting place are checked by the members of the board of directors or the officials assigned by the board of directors.The members enter the meeting place by signing their names in the list arranged by the board of directors.
If a sufficient number of the members is provided, the situation is determined by a record by the board of directors and the meeting is opened by the chairperson of the board of directors or one of the members of the board of directors to be appointed. If the sufficient number of members can not be reached, the situation is determined by a record by the board of directors.
After the opening ceremony, a chairperson, a sufficient number of deputy chairpersons and a secretary are elected to be the counsil to manage the meeting.
In the case of votes for the election of the organs of the Association, voting members are required to show their identification documents to the council and to sign their names on the list.
The administration of the meeting and the provision of security belong to the chairperson.
In the general assembly, only the items on the agenda are discussed. However, it is mandatory that the subjects requested to be discussed and proposed in writing by one-tenth of the members are taken into consideration.
Each member has one vote in the general assembly and the member has to vote personally. Honorary members may attend general meetings but can not vote.
If the member is a legal entity, the chairperson of the board of directors of the legal entity or the person who is appointed by the chairperson uses the right to vote.
The issues discussed in the meeting and the decisions taken are written in a record and signed together by the chairman and the secretary. At the end of the meeting, the record and other documents are delivered to the chairperson of the board of directors. The chairperson of the board of directors is responsible for maintaining these documents and delivering them to the newly elected board of directors within seven days.
Voting and Decision-Making Procedures of the General Assembly:
Article 8- In the general assembly, if not decided otherwise, the election of the members of the board of directors and supervisors shall be voted by secret ballot and the other decisions shall be voted openly.
Secret votes are those papers or ballots that are sealed by the president of the meeting before being used and are put into a hollow vessel by the members after being used and they are openly counted after voting.
In open voting, the method specified by the chairperson of the general assembly shall be applied.
Decisions of the general assembly are taken by the absolute majority of the members who attend the meeting. Nonetheless, the amendments to the regulation and the termination of the Association can only be taken by a two-thirds majority of the members present at the meeting.
Decisions taken without a meeting or a call:
Decisions which are taken with the written participation of all members without coming together and which are taken by all the members of the Association by coming together without complying with the call procedure written in these regulations, are valid. Decisions taken in one of these ways do not replace the regular meeting.
Duties and Authorities of the General Assembly :
Article 9- The following matters shall be discussed and settled in the general assembly.
1-Selection of Association organs,
2-Changing the regulation of the Association,
3-Discussion of the reports of the boards of directors and supervisors, exoneration of the board of the directors,
4-The budget prepared by the board of directors shall be discussed and accepted as it is or with changes,
5-Inspection of other organs of the Association and getting them out of duty when it is deemed necessary,
6- Examination of the objections about the rejection of membership or removal from membership, made against the decisions of the board of directors,
7- Authorization of the board of directors to purchase the immovable properties required for the Association or to sell existing immovable properties,
8- To review the regulations, related with the activities of Associations and prepared by the board of directors, to accept as they are or with changes,
9- Determination of the amounts to be paid to the non-governmental chairman and members of the boards of directors and supervisors, and the amounts of daily and travel allowances, appropriations and as well as compensations to be given to the members to be assigned for all kinds of services of the Association,
10-The decision to join and leave the federations,
11- Authorization of the board of directors to decide the opening of the Association branches and the execution of the transactions related to the branch decided to be opened,
12-The Association shall be responsible for international activities, participation or separation as a member of associations and organizations abroad,
13-Establishing foundations,
14-Termination of the Association,
15-Review of the other proposals of the board of directors,
16- As the most authoritative body of the Association, it is necessary to do the works not given to the other organs of the Association and to use the authorities,
17- Performing other duties assigned by the legislation during the general assembly,
Formation, Duties and Authorities of the Board of Directors:
Article 10- The members of the board of directors shall be elected by the general assembly as five principal and five alternate members. The board of directors, at the first meeting after the election and for the purpose of task sharing, elects the president, vice president, secretary, treasurer and members.
The board of directors may be invited to the meeting at any time provided that all members are informed. It is gathered with one more than half of the total number of members. Decisions are taken with the absolute majority of the total number of members attending the meeting.
If there is a vacancy due to a resignation or other reasons in the original membership of the board of directors, it is mandatory to call the substitutes in relative to the number of votes they received in the general assembly.
Duties and Authorities of the Board of Directors:
The board fulfills the following requirements.
1-To represent the Association or to authorize one of its members or a third person to this matter,
2-To make transactions related to the income and expenditure accounts and to prepare the budget for the next period and present it to the general assembly,
3-Prepare the regulations related to the Association studies and submit it to the approval of the general assembly,
4-With the authorization granted by the general assembly, to purchase immovable property, to sell movable and immovable property belonging to the Association, to construct a building or a facility, to make a lease agreement and to establish pledges, mortgages or material rights in favor of the Association,
5-To ensure the execution of the procedures related to branch opening with the authorization granted by the general assembly,
6-To ensure the supervision of the branch offices,
7-Providing the opening of representative offices where necessary,
8-To implement the decisions taken in the general assembly,
9- To organize a report explaining the operation of the Association's business account table or the balance sheet and income table at the end of each activity year and to present the report to the general assembly when convenes,
10-To ensure the implementation of the budget,
11-Deciding on the issue of membership acquisition or withdrawal from the membership,
12-To take all kinds of decisions and implement them within the authority granted by the general assembly and to realize the purpose of the Association,
13-To make other duties assigned to him by the legislation and to use the authorities,
Functions, Duties and Authorities of the Supervisory Board:
Article 11- The members of the board of the supervisors shall be elected by the general assembly as three principal and three alternate members.
If there is a vacancy due to resignation or other reasons in the original membership of the supervisory board, it is obligatory that the substitute members should be called in relative to the number of the votes they received in the general assembly.
Duties and Authorities of the Board of Supervisors:
The board of the supervisors audits the Association, according to the principles and procedures established in the regulation of the Association and with intervals not exceeding one year, whether it is active in the direction of the stated subjects to be pursued for the realization of the purpose shown in its regulation and whether the books, accounts and records are kept in accordance with the legislation and the regulation of the Association, and submits the results of the audit to the board of directors in a report and to the general assembly when convenes.
The supervisory board, when necessary, calls the general assembly to the meeting.
The Sources of the Income of the Association:
Article 12 - The sources of the income of the Association are listed below.
1-Member Subscription: 10 YTL as entry fee and 5 YTL as monthly fee. The general assembly is authorized to increase or decrease the fee,
2-Branch payment: to meet the general expenses of the Association, 30% of the member payments collected by the branches are sent to the headquarters every three months,
3-Donations and grants that real and legal persons have voluntarily provided to the Association,
4-Income from activities organized by the Association such as tea and dinner meetings, sightseeing and entertainment, representation, concerts, sports contests and conferences,
5-Income derived from the assets of the Association,
6- Donations and aids to be collected in accordance with the provisions of the legislation on aid collection,
7-The profits derived from the business activities to provide income needed to realize the purpose of the Association ,
8-Other income.
Principles, Procedures and Derivatives of Bookkeeping :
Article 13-The Basis of Bookkeeping:
The book is kept on the basis of the business account. However, if the annual gross income exceeds 500000 YTL for 2007, books are kept on the balance sheet basis starting from the following accounting period.
As the balance sheet principle is applied, if the income is less than the above mentioned limit in two accounting periods, it can be converted to the business account basis in the following year.
A book may be kept on the balance sheet basis with the decision of the board of directors irrespective of the above scale.
If the Association opens a business, an additional book is kept for this business according to the provisions of the Tax Procedure Law.
Registration Procedure:
The books and records of the Association shall be kept in accordance with the procedure specified in the Regulations of Associations.
Keeping Books:
The following books are kept in the Association :
- a) The books to be kept on the basis of the business account and the principles to be followed are as follows:
1-Decision Book: The decisions of the board of directors are written in this book in the order of date and number and are signed by the members who participated in the meetings,
2-Member Registration Book: The member's identity information and date of entering and leaving the Association are processed in this book.The amount of entrance and annual fee paid by the members can be processed in this book.
3-Document Registration Book: Incoming and outgoing documents are recorded in this book with date and sequence number. The original copies of incoming and outgoing documents are filed. Incoming or outgoing electronic mail is stored by taking the output from the printer,
4-Inventory Book: The date of acquisition of the fixtures belonging to the Association and the way they are used, or the places where they are given and those who have expired, are all kept in this book,
5-Business Account Book: The income received on behalf of the Association and the expenses are processed in this book openly and regularly.
6-Receipt Document Book: The serial and sequence number of receipt documents, the names, surnames and signatures of the persons who delivers and returns, and the dates they deliver and return, are handled in this book.
- b) The books to be kept on the basis of the balance sheet and the principles to be followed are as follows:
1- The books registered in sub-paragraphs 1, 2, 3 and 6 of sub-clause (a) shall also be kept in case of bookkeeping on balance sheet basis.
2-The Journal, Big Book and Inventory Book: The procedures of bookkeeping and registration are applied according to the principles of the Tax Procedure Law and the General Notification on Accounting System Implementation published in the light of the authorization granted to the Ministry of Finance by this law.
Certification of Books:
Before starting to use books which are obligatory to be kept in the Association, the books shall be approved by the directorate of the provincial associations or the notary public. The use of these books is continued until the pages are finished and the books are not re-certified. However, the books kept on the basis of the balance sheet and the books with the form or continuous form of leaf are obligatory to be re-certified every year in the last month of the year.
Income Statement and Balance Sheet Arrangement:
In case of keeping records according to the basis of the business account, "Business Accounts Table" will be prepared at the end of the year (31 December) (as specified in the Regulations of Associations, Annex-16).
If a book is kept on a balance sheet basis, the balance sheet and income statement shall be prepared at the end of the year (31 December) based on the General Notification on Accounting System Implementation published by the Ministry of Finance.
The Income and Expense Transactions of the Association :
Article 14 - Documents of income and expense transactions;
The revenues of the Association are collected by the "Receipt" (of which there is an example in the Regulations on Associations in ANNEX-17). If the proceeds of the Association are collected via banks, the documents such as the receipt or statement of accounts issued by the bank will be accepted as the "Receipt".
Association expenditures are made with expenditure documents such as invoices, retail sales receipts, self-employment receipts. However, for the payments within the scope of Article 94 of the Income Tax Law, the “Expense Receipt” complying with the provisions of the Tax Procedures Code shall be prepared and for the payments not within this scope (which is included in the Annex-13 of the Regulation on Associations) The "Expense Note" shall be prepared.
Deliveries of free goods and services to be made to individuals, institutions or organizations by the Association shall be made with the "Material Aid Certificate" (which is included in Appendix-14 of the Regulation on Associations) . Free goods and service deliveries to be made by persons, institutions or organizations are accepted with the "Material Donation Receipt Certificate" (which is included in the Annex-15 of the Regulation on Associations).
Receipt Documents :
The "Receipt Documents" (in the form and size shown in Annex-17 of the Regulation on Associations) to be used in the collection of the Association's revenues are printed in the printing office by the resolution of the board of directors. The relevant provisions of the Regulation on Associations shall be applied to the suppression and control of receipt documents, the delivery from the printing office, their registration in the books, the handover between the old and new treasurers, the use of the receipts taken by the person or persons collecting the income on behalf of the Association and the delivery of the collected income.
Licence of Authorization:
The person or persons collecting income on behalf of the Association shall be determined by the decision of the board of directors by specifying the period of the authorization. "Authorization Certificate" (of which there is an example in the Regulations on Associations in ANNEX-19) containing the open identity, signature and photographs of the persons to collect income shall be issued by the Association in three copies and shall be approved by the chairman of the board of directors of the Association.
A copy of the certificate documents is given to the Associations Unit. Amendments to the authorization certificate shall be notified to the Associations Unit within fifteen days by the chairman of the board of directors.
Persons who collect income on behalf of the Association may start collecting income only after a copy of authorization documents organized for them is given to the Associations Unit.
The relevant provisions of the Regulations on Associations shall be applied on cases like the use, renewal, return and other matters of the authorization document.
Retention Time of Income and Expense Documents:
Receipt documents, expenditure documents and other documents, used by the Association, excluding the books, shall be kept for 5 years in accordance with the number and date order in the books they are recorded, except for the periods specified in special laws.
Submission of Declaration:
Article 15- After its approval by the board of directors of the Association, the "Association Declaration" (presented in Annex-21 of the Regulation on Associations), regarding the activities of the previous year and the reports of the revenue and expenditure transactions at the end of the year, shall be submitted to the relevant local administration authority by the Association.
Notification Obligation:
Article 16 - Notifications to be made to the civil authority:
The Notice of General Assembly Conclusion:
“The Notice of General Assembly Conclusion" ( presented in Annex-3 of the Regulation on Associations ) and its annexes including the list of the principal and substitute members elected to the administrative and supervisory boards and other bodies, shall be notified by the chairman of the board of directors to the head of the relevant administrative authority within 30 days following the ordinary or extraordinary general assembly meetings.
The documents below are added to the conclusion statement of the general assembly:
1-A copy of the records of the general meeting signed by the chairman, vice-chairmen and the secretary,
2-If any regulation amendment is made, the new and old versions of the articles of the regulation and the last instance of the regulation of the Association,
Notification of Immovables:
Immovables shall be notified to the the relevant administrative authority by filling in the "Notification of Immovable Property" ( presented in Annex-26 of the Regulation on Associations ), within thirty days after the registration to the title deed .
Notification of Getting Help from Abroad:
In the event that the assistance is to be obtained from abroad, the Association shall fill in two copies of the "Notice of Receipt of Assistance from Abroad" (as specified in Annex-4 of the Association Regulations) before receiving the aid and then shall notify the civil administration authority.
An example of the decision of the board of directors taken in order to obtain assistance from abroad, together with a protocol, contract and similar documents issued in this matter and a memo, extra and similar document of the account to which the aid is transferred, are added to the notification form.
It is compulsory to receive the cash benefits through the banks and to fulfill the notification condition before use.
Notification on Joint Projects with Public Institutions and Organizations:
Within one month following the protocol date, the protocol and the sample of the project made as the joint project with the public institutions and organizations on the issues related to the duties of the Association are added to the "Project Notification" ( shown in ANNEX-23 of the Association Regulations ) and this notification is given to the governorship of the place where the Association center is located.
Notification of Changes:
Amendment to the settlement place of the Association ( "Announcement of Change of Place" ) ( Annex 24 of the Association Regulation ) and amendments to the organizations of the Association other than the general assembly meeting ( as stated in the Annex-25 of the Association Regulations ) ( "Notice of Amendment in Association Organs" ) shall be notified to the civil administration authority within thirty days following the amendment by filling out the notifications mentioned above.
Amendments made in the Association's regulation shall be notified to the head of provincial administration in the annex of the general meeting's conclusion report within thirty days following the general meeting.
Association Internal Audit:
Article 17- Internal audits may be made by the general assembly, the boards of the directors or supervisors of the Association or by independent audit institutions. The fact that the Association is audited by the general assembly, the board of directors or independent auditors does not replace the obligation of the board of the supervisors.
The supervisory board shall conduct the audit of the Association once a year at the latest. The general assembly or the board of directors may conduct audits when necessary or let the audit be conducted by the independent auditors.
Borrowing Procedures of the Association:
Article 18- The Association may borrow on the decision of the board of directors in case it is needed to carry out its purpose and activities. This borrowing may be in cash or for the purchase of goods and services with credits. However, this borrowing can not be made in a quantity that can not be afforded by the sources of the income of the Association and in a way that would discredit the Association.
Establishment of the Association's Branches:
Article 19- The Association may open branches at the places deemed necessary by the decision of the general assembly. For this purpose, the founder board of at least three persons, authorized by the board of directors of the Association shall give the branch establishment notification and the necessary documents stated in the Regulations on Associations to the highest administrative authority of the place of the branch to be opened.
Duties and Authorities of the Branches:
Article 20-The branch is an internal organization of the Association, which is not a legal entity and is responsible for autonomous activities complying with the objectives and services of the Association and is responsible for the receivables and debts arising from all transactions.
Organs of the Branches and the Provisions to be Applied to the Branches :
Article 21- The organs of the branch are the general assembly, the board of directors and the board of supervisors.The general assembly is composed of registered members of the branch. By the branch general assembly, the board of directors shall be elected as five original and five substitute members and the board of supervisors shall be elected as three original and three substitute members. The duties and authorities of these organs and the other provisions relating to the Association in this regulation shall also be applied to the branch in the framework of the legislation.
How to Meet the General Assembly of the Branches and How to Represent in the General Assembly of the General Headquarters:
Article 22- Branches shall terminate their ordinary meetings at least two months before the general meeting of the general headquarters.
The ordinary general assembly of the branches shall convene every three years, in October, at the place and time to be determined by the Branch Supervisory Board.
Branches must report an example of the general meeting's conclusion to the head of the provincial administration and the headquarters of the Association within thirty days following the date of the meeting.
Branches are represented in the general assembly of the general headquarters by elective and natural delegates. The presidents of the boards of the directors and supervisors of the branches are natural delegates and; elective delegates are as : (1) for every ten (10) members registered in the branch and (1) for those members if the number of remaining members is more than 10 or the total number of members is less than 10. These natural and elective delegates have the right to participate in the general meeting of the general headquarters on behalf of the branch. The delegates selected in the branch's latest general assembly attend the general meeting of the general headquarters. Members of the boards of the directors and supervisors of the general headquarters participate in the headquarters general meeting but can not vote unless they are elected on behalf of the branch.
Those who are in charge of the boards of the directors and supervisors of the branches quit from their duties in the branches when elected to the boards of the directors and supervisors of the general headquarters.
Opening A Representative Office:
Article 23- The Association may open a representative office where deemed necessary by the decision of the board of directors in order to carry out the activities of the Association. The address of the representative office shall be notified in writing to the head of the provincial administration of the place by the person or persons appointed as the representative by the decision of the board of directors. Representatives can not be represented in the general assembly. Branch offices can not open a representative office.
How to Change the Regulation :
Article 24 - Regulation changes can be made by the decision of the general assembly.
In order to be able to change the regulation in the general assembly, 2/3 majority of the members who are entitled to attend and vote at the general assembly are sought. If the meeting is postponed due to the failure to meet the majority, no majority will be sought in the second meeting. However, the number of members attending this meeting can not be less than two times the total number of members of the board of directors and supervisors.
The majority of the decisions required for a change of regulations are two-thirds of the votes of the members who attend the meeting and have the right to vote. In the general assembly, the voting for the change of the regulation is made openly.
The Termination of the Association and The Liquidation Form of the Association Financing and Assets :
Article 25- The general assembly can decide to terminate the Association at any time.
To terminate the Association by the decision taken in the general assembly, 2/3 majority of the members who are entitled to attend and vote at the general assembly are sought. If the meeting is postponed due to the failure to meet the majority, no majority will be sought in the second meeting. However, the number of members attending this meeting can not be less than two times the total number of members of the board of directors and supervisors. The majority of the decisions required for the termination of the Association are two-thirds of the votes of the members who attend the meeting and have the right to vote. In the general assembly, the voting for the termination of the Association is made openly.
Liquidation Procedures:
When the general assembly decides to terminate the Association, the liquidation of the money, assets and rights of the Association is made by the liquidation board composed of the members of the last board of directors. Such proceedings shall commence on the date of the decision of the general assembly relating to the termination or from the date on which the termination of the spontaneous termination becomes definite. In all the procedures within the liquidation period, the "Association for the Prevention of Infectious Diseases in case of liquidation" is used.The liquidation committee is responsible for and authorized to the liquidation of the money, property and rights of the Association from the beginning to the end in accordance with the legislation. This committee first examines the accounts of the Association. During the examination, the books, receipts, expenditure documents, title deeds, bank records and other documents belonging to the Association are identified and their assets and liabilities are linked to a memorandum. During the liquidation proceedings, the claimants are invited to the meeting and if there is enough money, the claimants are paid. In the event that the Association is the claimant, the receivables are collected. All money, property and rights remaining after the collection of claims and the payment of debts, are transferred to the place determined in the general assembly. If the place to transfer is not determined in the general assembly, it is transferred to an association which is closest to the purpose for which it is found and has the most members on the date it is terminated.
All transactions relating to the liquidation shall be indicated in the liquidation proceedings and the liquidation proceedings shall be completed within three months, excluding the additional periods based on a justifiable reason granted by the provincial administration authorities.
After the completion of liquidation and transfer of the money, property and rights of the Association, it is obligatory in seven days that the liquidation committee shall notify the completion to the administrative authority of the place where the center of the Association is located, and that this article shall be added to the liquidation notification..
It is the responsibility of the members of the last board of directors to keep the books and documents of the Association as a liquidation committee. This duty can be conferred to a member of the board of directors, as well. These books and records must be kept for five years.
Lack of Provision:
Article 26- The Associations Law, the Turkish Civil Code and the Associations Regulations issued by these laws and other relevant legislation shall apply to the matters not specified in this regulation.
Provisional Article 1- The members of the temporary board of directors who will represent the Association and carry out the business and operations related to the Association until the Association bodies are formed in the first general assembly, are stated below.
The Board of Directors :
President Assoc. Prof. Dr. Şükran KÖSE
Vice President Mevlüt ÜLGEN
Vice President Mehmet Serdar CANKO
Secretary Tuncer İYİ
Treasurer Gülgün AKKOÇLU
The Founders of The Association for The Prevention of the Infectious Diseases :
ŞÜKRAN KÖSE MEDICAL DOCTOR
MEHMET SERDAR CANKO MEDICAL DOCTOR
GÜLGÜN AKKOÇLU MEDICAL DOCTOR
MELDA TÜRKEN MEDICAL DOCTOR
BENGÜ GİRENİZ TATAR MEDICAL DOCTOR
ZEKİYE ÖZTÜRERİ MEDICAL DOCTOR
GÜLFEM ECE MEDICAL DOCTOR
MEVLÜT ÜLGEN PSYCHOLOGIST
YUSUF ÖZBEY MEDICAL DOCTOR
TUNCER İYİ BIOLOG
MEHMET ERDEN LABORATORY TECHNICIAN
İLHAN KORKMAZ OFFICER
Yönetim Kurulu
Yönetim Kurulu Başkanı
Prof. Dr. Şükran KÖSE
Yönetim Kurulu Başkan Yrd.
Prof. Dr. Ata Nevzat YALÇIN
Yönetim Kurulu Başkan Yrd.
Şenol SARIAVCI
Sekreter
Dr. Ömer DEMİR
Sayman
Dr.Levent GÖRENEK